5 Things Most Couples Forget to Prep for Their Wedding DJ (But Shouldn’t)

Planning a wedding in Oshkosh, Appleton, or anywhere in the Fox Cities? You’ve probably got a mile-long to-do list—venue, dress, florist, photographer. But when it comes to your wedding DJ, there are a few small (but mighty) details that couples often overlook.

At Sound Sensations Entertainment, we’ve been part of hundreds of incredible weddings throughout Northeast Wisconsin, and we’ve seen the difference that just a little extra prep can make. Here's our quick list of five things most couples forget to get ready for their DJ—but 100% should.

1. Name Pronunciations for Intros

Your grand entrance should feel epic—not awkward.

If you’re planning a bridal party introduction or having us emcee, make sure to provide the correct pronunciation of everyone’s names—first and last. Bonus points if you send us a quick voice note.  Sound Sensations Tip: We rehearse introductions in advance, so having this info helps us bring the hype without the fumbles.

2. Your “Do Not Play” List

Couples usually send us their favorite must-play bangers (yes, we love those too), but don’t forget to list out your hard no songs—those tunes you don’t want played under any circumstances.

From overplayed line dances to breakup anthems with personal baggage, we get it—and we won’t touch them.

3. Your Ceremony & Toast Timeline

We’re not just there to play music—we manage the energy flow of your whole event. If you’re planning your wedding in Oshkosh, maybe at venues like The Gibson Social Club or Poplar Creek Barn, send us your final timeline with:

• Ceremony start time
• Toast and speech order
• Grand entrance time
• First dance + parent dances
• Last song of the night

Even if you're working with a planner, sharing your schedule directly with us lets us cue the right songs at the perfect moment.

4. Power & Setup Details from the Venue

You’d be surprised how many couples forget to loop us in on venue logistics like power availability, load-in instructions, or whether the ceremony is off-grid (no worries—we bring a Jackery 500 battery bank just for that reason).

If your venue has limited access or unique sound rules, we need to know so we can prepare accordingly.  Sound Sensations Pro Tip: We’ve performed everywhere from historic barns to backyard tents to lakeside cabins—we’ve got solutions for any setup.

5. A Point Person for Day-Of Questions

You shouldn’t be fielding DJ questions while sipping champagne. Assign a designated point person (MOH, Best Man, sibling, planner) to be our contact on the day of your wedding. That way, we can get answers quickly without bugging you during hair & makeup or your dance floor domination.

Final Thoughts

When couples take care of these five things, the difference is noticeable. Everything runs smoother. The energy is better. The dance floor? Packed all night. At Sound Sensations Entertainment, we’re here to make your big day seamless, fun, and unforgettable—with zero stress and maximum celebration.

Planning a Wedding in Oshkosh, Appleton, or Green Bay?

Let’s make sure you’re prepped and ready for your best day ever.

Book a free consultation with our team today or reach out to get started!

FAQ: What Couples Should Prep for Their Wedding DJ

Q: What information should I send to my wedding DJ in advance?
You should send your timeline, pronunciation of names, must-play and do-not-play lists, venue details, and assign a day-of contact.

Q: What happens if I don’t have a timeline yet?
No worries—we’ll help build one with you during your planning meeting. We’ve done hundreds of events and can guide you.

Q: Do I need to give my DJ power or tech specs from my venue?
Yes, especially for outdoor or rural venues. We bring our own solutions, but knowing in advance helps us prep better.

Q: Can I update my playlist or song choices last minute?
Absolutely! We just ask for any final updates at least a few days before the event so we’re ready.